QR Codes for Events: How to Use Them From Registration to Check-In

Events have a lot of moving parts. Registration, check-in, sharing information, following up after. QR codes make each of these faster and less chaotic.

Here is how to use them at each stage.

Before the event: Registration

A QR code on your flyer, poster, or social media graphic that links directly to your registration form. People see the event, scan, and sign up without having to search for a link.

Use a dynamic code so if the registration link changes you can update it without reprinting your flyers.

At the event: Check-in

Send each registrant a confirmation email with a QR code. At the door volunteers scan each code to check people in. Faster than checking names off a list and less room for error.

At the event: Information sharing

A QR code at the entrance or on your event program that links to the schedule, speaker bios, a map of the venue, or any other information attendees need. Update it in real time if anything changes.

At the event: WiFi access

A QR code that lets attendees connect to the event WiFi instantly. Put it on the tables, on the program, or on a sign at the entrance.

After the event: Follow-up

A QR code in your post-event email that links to a feedback survey, a photo gallery, a recording of the event, or your next event registration. Makes it easy for attendees to take the next step.

Create your event QR codes free at AQRHub.

Not sure which plan is right for you? Read our guide on free vs paid QR code generators.